Grants & Operations Manager
350PDX is committed to building justice and equity within our organization. We strive to build a workplace that values a diversity of approaches and perspectives, where everyone is treated fairly and enjoys working together. Research shows that Black, Indigenous, and people of color (BIPOC), women, trans, and nonbinary people, and other members of communities on the front lines of the climate crisis are less likely to apply for jobs for which they don’t meet 100% of the qualifications exactly as described in the job announcement. The best person for this job may be new to our movement or our sector, or may bring key experience and skills from a different background than what we’ve suggested in the job description. We enthusiastically welcome and encourage your application, even if you’re not sure you meet each one of the qualifications we’ve described.
350PDX’s mission is to build a diverse grassroots movement to address the causes of climate disruption through justice-based solutions by inspiring, training and mobilizing people to act. We are a relatively young, dynamic, volunteer-driven grassroots organization with thousands of supporters. We regularly engage hundreds of people to volunteer and/or take action. Our work is significant — the nation and world need compelling examples of communities that are addressing climate disruption head-on through bold and creative measures that bring diverse people together at a time of divisiveness and insufficient state and federal action.
The Grants & Operations Manager serves as a key member of the staff collective, managing 350PDX’s $250,000+ grant portfolio (writing, tracking, budgeting and reporting on grants throughout the year) as well as supporting other development efforts. They facilitate organizational planning efforts, assist in strategic planning, Justice, Equity, Diversity, and Inclusion (JEDI) work, and manage 350PDX’s organizational budget and internal operations.
Oversight: This position reports to the 350PDX board and staff collective.
Location: We have a flexible hybrid model where collective members can work both remotely and out of the 350PDX office in inner North Portland, Oregon. Please note that COVID-19 vaccinations are required to work in our office.
Compensation: This is a full-time (30 hours/week) position (all of 350PDX’s full-time positions are 30 hours/week). $47,000-$49,000 per year (pending 2022 budget completion, we have pay equity across all positions). Benefits include generous PTO, flexible work hours, professional development funds, and $300 towards company health insurance.
Staff Collective & Culture: 350PDX’s staffing model is a non-hierarchical Staff Collective. There are seven members, and all are accountable to each other — there is no boss. We chose this model because it aligns with our value of distributing power and sharing accountability for the whole; it also provides us with more opportunities to build a workplace that works for us. We believe that each collective member is the expert on what they need in order to do their best work, and that everyone deserves rest, fun, and a life outside of their jobs. For us, this means:
- All of 350PDX’s full-time positions are salaried at 30 hours/week.
- Our work schedules and locations are flexible; we set our own hours based on our needs and the needs of the organization, and we can work both remotely and out of our office in inner North Portland.
- We value rest and offer 3+ weeks of paid time off each year, in addition to paid holidays and a paid summer rest period.
- Our peer management system offers each collective member 1:1 support, guidance, and accountability without the need for a top-down structure.
Our collective structure continues to evolve, and we are looking for someone who is excited to shape it with us.
Grants & Operations Manager’s Responsibilities:
- Work with Development Manager to create and implement annual development plan to meet specific revenue goals
- Maintain and form positive relationships with funders, partners and grant collaborators
- Research and identify grant prospects
- Compose and submit grant proposals, budgets and reports in collaboration with other staff and volunteers
- Track grant project requirements, deliverables, spending and deadlines, ensuring all staff are aware of goals and complete them on time
- Meet regularly with programmatic staff to gauge campaign involvement and capacity, and find collaborative opportunities internally and externally as it relates to grant opportunities and long term programmatic goals
- Communicate with staff, board, and/or bookkeeper on grant budget questions or updates
- Co-facilitate development and evaluation of three-year Strategic Plan (currently in development)
- Update organizational policies and infrastructure as needed
- Work alongside the organization’s contracted bookkeeper to process day-to-day financial operations within 350PDX (payroll, invoicing, reimbursements, and other transactions)
- Reconcile donations across platforms with Development Manager
- Assist the board with preparing annual budget, tax filing & other financial documentation
- Ensure compliance with accounting policies and regulatory requirements
- Staff support
- Manage health insurance benefit plans, general liability and other insurance contracts
- Manage the financial aspects of the onboarding and offboarding process for staff, including hiring paperwork, and reviewing policies and systems
Support Volunteer Fundraising (10%)
- Work with Volunteer Manager and Development Manager to create and co-lead volunteer Fundraising Team
General Responsibilities for all Staff Collective Managers (15%)
Work within peer management accountability structure to cultivate and maintain a culture of feedback and continuous improvement.
- Collaborates with peers and Personnel Team to set clear expectations and correct performance issues as needed by providing and receiving timely, clear, candid, actionable feedback in the moment and in regular peer management meetings.
- Support the recruitment and selection of staff and volunteers. Maintains familiarity with equitable hiring practices and targeted recruitment.
- Support the development and implementation of an organization-wide strategic plan
- Support organization-wide grassroots fundraising efforts; upholds a culture that celebrates and elevates fundraising.
- Work with staff collective & JEDI Committee to guide, evaluate and implement 350PDX’s 2020 – 2022 Justice, Equity, Diversity, and Inclusion (JEDI) Plan.
- Maintain a working knowledge of climate change issues and related social, political, legislative, regulatory and economic frameworks. Stay up to date on recent developments.
- Engage in programmatic work that inspires you!
Our ideal candidate is someone with strong written and interpersonal skills who is resourceful, flexible, self-motivated, and excited about building relationships with 350PDX’s volunteers, staff, and board members. They are interested in working in a collaborative collective environment and have a demonstrated interest in climate justice and the mission of 350PDX.
- Experience with justice and equity planning, policies, and practices. Commitment to dismantling systems of oppression that fuel the climate crisis and to understanding one’s own role as an individual in systems of privilege and power. Commitment to self and community care. Capable of conducting oneself in opposition to white supremacy culture, including when dealing with the public and in difficult situations.
- Detail-oriented, with strong organization and project management skills. Ability to plan effectively, meet deadlines and coordinate others’ involvement within a dynamic and fast-paced setting.
- Digital literacy including basic understanding of database management, maintenance, and digital filing standards. Experience drafting and implementing plans using collaborative, consensus-based decision-making models or interest in collaborative decision-making
- 1-2 years experience in nonprofit management, fundraising planning, grant writing and/or writing mission-driven fundraising content, or similar experience.
- Demonstrated understanding of basic financial management including budgeting, funding sources, expenditures, and practices for maintaining financial solvency.
- Interest or experience creating internal systems/policies for a growing nonprofit organization
- Experience coordinating and leading a committee of different stakeholders
- Experience using and/or managing databases (i.e., Salsa)
- Experience liaising with volunteers and contract employees
- Have familiarity/experience with and be comfortable working in a collective/flat structure
- Understanding of 501(c)3 legal restrictions and requirements
Please send your resume and cover letter to firstname.lastname@example.org with the subject line ‘Grants and Operations Manager’ to apply! Priority deadline is February 1 2022.